Request Forms

CETS' Policy For Submitting Service Requests

To provide a more streamlined classroom experience, CETS has revised its service request policy for classroom technology. This change affects all users of CETS' classroom services and we ask you to become familiar with it. If you have any questions about this policy, please call CETS at 687-7491 for assistance.

Monday through Friday, during the Spring and Fall Semesters, CETS will open and test all classroom technology cabinets prior to the first scheduled class. CETS will shut down and lock these cabinets after the last scheduled class. The Office of the University Registrar's class schedule will determine the times of the first and last classes for each classroom. Because of this policy, all regularly scheduled, weekday classes during the Spring and Fall semesters will no longer need to submit CETS technology service requests for the equipment installed in the classrooms. Please note that weekend classes do not fall under this new policy; you must still submit a request for weekend service.

Although fewer patrons will have to submit technology service requests for their classes, circumstances still exist that require a service request for access to classroom technology. Some examples of these circumstances are:

Patrons needing technology that is not standard to the classroom

Standard technology: PC, Internet, Video Projector, VHS, DVD, Overhead Projector for Transparencies, VGA Laptop connection, Classroom Software
Non-Standard Technology: Video Teleconference, Skype, iClicker, Lecture Capture, etc.

Patrons needing technology on weekends and university holidays.
Patrons needing technology during final exam periods, summer sessions, pre-session, and intersession.
Patrons needing technology for events that are not regularly scheduled classes listed by course number in the Registrar's schedule of classes. This includes sanctioned student groups, class review sessions, make-up classes, film-screenings, and other similar non-class events.
Patrons needing technology for regularly scheduled classes that are held in conference rooms, outside the assigned classroom, or outside the hours in the Registrar's published schedule.
Patrons borrowing loan equipment for pick up and return in ICC 121.

In summary, under CETS' new technology service request policy, if your M-F class is held during the Spring and Fall semesters and is published in the Registrar's schedule of classes, you can expect CETS' installed technology to be available without submitting a service request. If you fall under the examples outlined above, or similar instances that are not listed in the schedule of classes, you will have to submit a service request for classroom technology. If you are unsure, call CETS at 687-7491 for clarification.

CETS has transitioned to a new scheduling system, the Aviator Scheduling Database. We have designed this system to increase the efficiency and transparency of scheduling. Patrons will be able to make requests, review and edit their request before submitting it, and receive request and set-up ID numbers for reference. Patrons will also be able to see all their previously submitted requests, as well as, all their upcoming classroom set-ups. After the fall semester transition period, Aviator is now the sole online method of placing requests and and reviewing scheduled set-ups. By signing in to Aviator with your Georgetown Net ID and password, you will be able to view the same scheduling information that CETS relies upon to service your classes.If you experience any problems, please call our front desk at 687-7491; you can inform us about the problem, and make your request over the phone. All requests for Spring 2013 and beyond need to use the Aviator Database.Thank you and have a great semester!

Aviator Scheduling Database

Welcome to the CETS Auditorium Request Form

Please complete this form from top to bottom, choosing the appropriate buttons, checkboxes and selections in order to provide the information we need to fulfill your request. CETS requires five business days (M-F, 9-5) advance notice to schedule auditorium requests. Please do not use this form without 5 business days advance notice, instead call our front desk at 687-7491 during normal business hours.

Requester

NetID:	University Directory (Search for Contact Info)
First Name:
Last Name:
Phone:
Email:

Billing Information A Budget or, in the case of a scheduled class, Course Number is required.

Department:
Budget or Course Number:

Event Information

Event Name:
Event Location:

Date(s) Please be sure the Date(s) you select match the Day(s) you select below.
One Time Request
Recurring Request

Start Date:
Stop Date:

Day(s)
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Time Please be sure your start and stop times are those provided in your room confirmation.

Start Time
Stop Time

A/V Equipment
Computer Projector
VHS Player
DVD Player
CD Player
Slide Projector
Overhead Projector(transparencies)
Cassette Tape
Other

Microphones

	Podium Mic (stage)
	Table Top Mic(s) (stage)	Number:
	Floor Mic	Number:
	Handheld Wireless Mic	Number:
	Clip-on Wireless Mic
	Mult Box (Press Feed)

Background Music
Before
After

Audio Recording

	Cassette	Number Required:
	Compact Disc	Number Required:

Video Recording

	VHS Tape	Number Required:
	DVD	Number Required:

Important Change in Media Delivery Service
Beginning January 3, 2011, CETS will no longer deliver media to the classroom. Patrons desiring media in their clasroom will assume responsibility for picking up and returning media in the Gelardin New Media Center. For more information, please click here.

Comments

Welcome to the CETS Video Teleconference Request Form

Please complete this form from top to bottom, choosing the appropriate buttons, checkboxes and selections in order to provide the information we need to fulfill your request. CETS requires five business days (M-F, 9-5) advance notice to schedule VTC requests. Please do not use this form without 5 business days advance notice, instead call our front desk at 687-7491 during normal business hours.

Requester

NetID:	University Directory (Search for Contact Info)
First Name:
Last Name:
Phone:
Email:

Billing Information
A Budget Number is required.

Department:
Budget Number:

Event Title

Event Name:
Audience size:

Venue Information

	I Have Already Reserved A Venue
	I Need A Venue

Event Information
Event information is required.
Scheduled Class:

Course Number:
Professor:

Not a Scheduled Class:

Please briefly describe your event.

Date(s)
Please be sure the Date(s) you select match the Day(s) you select below.
One Time Request
Recurring Request

Start Date
Stop Date

Day(s)
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Time
Start Time
Stop Time

Technical Information
The Remote Location Name and Technical Contact are required.

Remote Location Name:

Technical Contact:

First Name:
Last Name:
Phone:
Email:

Comments

The Workshop Institute and Conferences request form is available by clicking here. After it opens, please print it, complete it, and send it back to us. WICS services require a 10 day advance notice. These services are subject to charges and a GU Budget number or other method of payment is required to complete this form. More information about the availibility and costs for WICS services can be found under the Workshop, Institutes, and Conferences tab, located on our Auxilary & Video Service Page.

The CETS Fax number (for completed forms) is: (202) 687-5879

Mailing address:	Classroom Educational Technology Services
	121 ICC, Georgetown University
	37th & O Streets, N.W.
	Washington, DC 20057