Fee Schedule

Part 1:Where is your event taking place?

A. Your Event is in the ICC Auditorium or in the Lohrfink Auditorium:

Then you first need microphones, a PA system, and a technician to operate that
system. These are bundled together and priced by time duration and the nature of
your program:

1. External Groups: $125.00/hr., 4-hour minimum ($500.00 minimum)
   These are any group or organization that cannot pay CETS charges through GMS
   Journals because they do not have GU GMS Worktags. CETS will invoice these
   patrons for services rendered and expect payment by check.

Or

2. All GU Internal Groups or Sponsored Programs: $100.00/hr., 4-hour
   minimum ($400.00 minimum)
   These are either GU departments or student organizations, or patrons external to
   GU who have made arrangements with an on-campus host. These rates apply to
   any organization who can use GMS Worktags, and for which charges can be
   journaled in GMS.
   Wireless Mic Surcharge: + $150.00 for four or more wireless mics per program
   The audio systems referenced above come with up to three (3) wireless microphones, and
   up to five (5) microphones total. If additional wireless microphones (or any type of
   microphone above quantity five) is required for the program, this fee covers the
   complexity and increased use of consumables for the program or event in question.

B. Your Event is in a Main Campus Classroom:
It is unlikely you will need microphones for voice amplification in a Main Campus
Classroom. But if you wish to use any other technology in that classroom, the charge
is $200 per classroom, per day or part of day, payable through GMS Work Tags.
This fee covers the usage of any technology built-into a classroom, including displays
and projectors/screens, classroom computers, media playback devices, and webcams and
instructor/room microphones for Zoom.
CETS supports without cost only regular classes that the University Registrar schedules
into Main Campus classrooms by course number ALL OTHER EVENTS OR
PROGRAMS, however styled, need to provide CETS with GMS work tags, so CETS
may journal charges for classroom technology use.
With very few exceptions, Main Campus Classrooms do not contain microphones for
voice amplification. If voice amplification is required in any classroom, CETS

Mobile Audio Services [option D, below] will need to be employed, with the
additional fees associated for that service.

C. Your event is in a Departmental Space that contains a sound system
and other technology:
If you wish CETS personnel to staff and operate your departmental technology for your
program or event, the cost for that service is $50.00/hr., with a 4-hour min. [$200.00
min.]
This charge is for CETS staffing and support of a program using only technology built-in
to a departmental space, for CETS staff to operate that department-owned technology.
This does not include the cost of any additional equipment that CETS must bring to meet
the requirements of the program or event, and separate charges [under option D, below
and/or Part Two, below] may apply for any extra CETS technology.
Appendix C lists campus venues where CETS has provided this staffing service
previously.

D. Your event is in any other Campus space lacking built-in technology:
Then your event requires a CETS Mobile Audio System, whereby CETS transports to
the venue all of the elements of a sound system, sets up and operates that system during
your program, then strikes and packs up the system and transports it back to storage.
This service requires more staffing than any of the services noted above.
The base charge for CETS Mobile Audio Services is $400.00 for up to four hours or
total time (including all transport and set-up time), with a charge of $50.00 for each
additional hour of time CETS must expend for your event.
Appendix D lists all of the venues in which CETS has provided Mobile Audio Services
in the past.

Part Two: Additional Services on top of Audio (listed above in Part One)

The following services are provided with CETS-owned equipment. These costs do not apply
to use of any equipment owned by a GU department in a departmental venue, nor does it include
any equipment built-into a Main Campus classroom, which may be used with payment of the
$200.00 per day or part of day, per room, fee.
A. Computer Projection: + $300.00 per day or part of day:
This includes CETS providing a display or projector/screen for the program or event on
top of the sound system, above. The same cost applies whether CETS provides the

Presenter laptop connected to the display or projector, or the requesting organization or
speaker provides the laptop.
[Not applicable for built-in equipment in a Main Campus Classroom or Departmental
space.]
B. Zoom Connection (with other service or a la cart): + $200.00 for up to 4 hours;
$50.00 each add’l hour
This service includes the provision of a video-camcorder on tripod, a staff or student
technician to operate that camcorder, a USB video converter, and a laptop to serve as
the “head end” for a Zoom meeting extension of an in-person meeting, program or event.
This head end laptop will be distinct from any presenter laptop otherwise provided, and
will be operated by CETS in the back of the venue. [However, the presenter laptop may
also be connected to the same Zoom meeting.] Where a sound system is not otherwise
provided, CETS will bring either an individual or “room” microphone; if multiple
persons in the venue must be heard in the Zoom meeting, CETS may recommend
provision of a complete sound system (above). In the ICC or Lohrfink Auditorium,
installed cameras will take the place of the video-camcorder.
[Not applicable for built-in equipment in a Main Campus Classroom or Departmental
space.]
C. Video Recording: + $200.00 per day or part of day.
This is for video-recording of a meeting or event outside of any Zoom meeting. CETS
will provide a video-camcorder on tripod, with a staff or student technician to operate
that camcorder. The recording file will be an SD card on that Camcorder, but may also
be a digital file on a connected laptop. Video recording is normally done with provision
of a complete sound system for the audio portion of the video recording. In the ICC or
Lohrfink Auditorium, installed cameras will take the place of the video-camcorder.
[Not applicable for built-in equipment in a Main Campus Classroom or Departmental
space.]
D. Audio Recording: + $100.00 per day or part of day
Audio (only) recording onto CD or as a digital audio computer file. Must be requested
as part of a complete sound system in Part One, above.
E. Audio Duplication: + $50.00 per copy
Fee for duplicating and digital or CD master onto a CD copy. CETS must have made
the original audio recording.
F. Mult-Box/DA for press: + $100.00 per day or part of day.
This provides audio distribution to press or third-party professional cameras or
camcorders at a program or event. REQUIRED if broadcast media are in attendance.