Workshop, Institute & Conference Services (WICS)

When Classroom Educational Technology Services (CETS) provides any classroom technology for a non-class program, that service includes:

  1. Unlocking and opening any equipment cabinets or podia, powering on and testing all classroom AV systems;
  2. Prior to the start of the first program, providing brief training on the operation of the AV technology in that classroom to presenters or to the support staff of that particular program;
  3. Assisting the first presenter either to set up his or her presentation or to connect his or her own notebook computer to the AV system
    • [Note: MAC users, and users of tablets and other devices, must bring adapters for their device to connect to either VGA+audio, or to HDMI, depending on the classroom in question. CETS cannot provide adapters to non-class programs using classroom spaces.]
  4. Remaining on-call in our offices, accessible at (202) 687-0131 to provide on-call troubleshooting and assistance throughout the duration of the program.
  5. At the conclusion of the program for the day, powering-down and securing all technology in the classroom.

Note: For non-class programs requiring continuous, in room, or adjacent room support from CETS staff or student workers (precluding that staff member or student worker from assisting any other class or non-class program), there will be an additional charge of $60.00 per staffer, per hour, the same as the hourly staffing charges for CETS Auditorium services.

Normal CETS services for non-class programs are staffed to allow simultaneous support of both classes and non-class events, without additional personnel needing to be scheduled. When a WICS program requires additional personnel, the party requesting WICS technology must pay for those personnel.

However, for large and/or multi-day academic conferences and programs, CETS is willing to train (in advance) any staff or volunteers nominated by the requesting organization to provide close-in, on-site support of classroom AV systems, so CETS need only intervene in cases of equipment failure or support problems outside the ability of those volunteers. This training can be provided without increasing the CETS charges for additional staffing.

Fall and Spring Semesters

During the Spring and Fall academic terms, CETS will provide access to classroom technology for WICS programs only:

  • in classrooms where technology is permanently installed;
  • in the ICC and Lohrfink Auditoria; and
  • by means of portable equipment which patrons pick up from, and return to our office, ICC 121.

There is no CETS delivery of equipment to classrooms and seminar rooms without permanently installed equipment for WICS users during the Fall and Spring academic terms.

Summer and Intersession

During the Summer Term, and during intersession periods, CETS will continue to provide access to classroom technology for WICS programs:

  • in classrooms where technology is permanently installed;
  • in the ICC and Lohrfink Auditoria; and
  • by means of portable equipment which patrons pick up from, and return to our office, ICC 121.

In addition, during the Summer Term, and during intersession periods, CETS will also deliver technology to classrooms and seminar rooms without permanently installed technology in the following buildings:

  • Healy, ICC, New North, Old North, Reiss, St. Mary’s, Walsh, and White-Gravenor

CETS does not deliver to faculty offices or departmental conference rooms.

Equipment available for delivery includes:

  • Blu-Ray players and monitors;
  • PC laptops and projectors.